A faculty member or a trained advisor assigned to a student, who, through regular meetings, helps the student plan and implement immediate and long-term academic and vocational goals.

It is category of the programs e.g undergraduate, graduate, postgraduate etc.

Day when no classes are held but administrative offices remain open.

A period or duration of observation/evaluation applicable to a student whose academic performance falls below the LUMS requirement for good academic standing. A student is placed on probation if his/her CGPA falls below 2.0 at the end of any regular semester. Upon not meeting the University defined conditions, a student placed on probation may be separated from the programme.

A comprehensive curriculum leading to an academic degree, such as BSc,MBA, PhD etc.

A course of study to which a student applies, is admitted and graduates.

The academic qualifications required for the job.

A period or duration of observation/evaluation applicable to a student whose academic performance falls below the defined LUMS requirement. A warning letter is issued to students on the following basis: If semester GPA in any regular semester falls below 2.00, regardless of CGPA. - If CGPA is below 2.5.

The Academic year comprises of two regular semesters, the Fall and Spring semesters. Each semester is of 16 weeks, comprising 15 teaching weeks including reading and review period and a final examination week.

The Academic year comprises of two regular semesters, the Fall and Spring semesters. Each semester is of 16 weeks, comprising 15 teaching weeks including reading and review period and a final examination week.

Access typically refers to the permissions or rights assigned to users or roles to interact with specific resources, tools, or content.

Access refers to the permissions and control mechanisms that determine who can view, edit, or interact with resources.

This is a unique ID required for the online payments and is generated from Zambeel. 

Student ID (Roll # without dashes)

It represents either vendor/cutomer/GL

The account types help to organize and manage financial transactions effectively, providing a structured framework for recording and reporting financial data in Zambeel. 

Status of the acknowledgment sent to the donor.

An undergraduate, graduate or postgraduate student who is pursuing a degree at LUMS whether enrolled or on leave in a particular semester/academic year will be considered as an active student.

The details of the extracurricular activity.

Give unique name to the process before running it.

Information about any additional roles or assignments given to an employee, covering assignment details, duration, responsibilities, and outcomes.

Any extra details relevant to the donor.

Extra payments made outside the regular salary, which could include bonuses, overtime pay, or other incentives that are not part of the regular salary structure.

Donor's street address.

The physical address of the company’s headquarters or main office.

The first line of the company's address, typically including the street address.

The second line of the company's address, used for additional address information.

The third line of the company's address, often used for suite or apartment numbers.

Adjustment typically refers to data related to modifications made to scores, grades, or other attributes for assessments, assignments, or quizzes. These adjustments can be applied for reasons such as granting extensions, re-grades, or special allowances for certain users

A " professional, executive, or administrative" staff position that meets the labour laws for executive, administrative, or professional status. Individuals in these positions are not eligible for overtime compensation.

Cancellation of admission of a student at any point in time by the University.

The decision taken about the admission of an applicant.

A waiver given on admission fee.

The admission score generated to rank student in the admission.

Information about the admission test an applicant needs to take while applying for admission.

Applicant who has accepted the admission offer after meeting all the stipulated conditions of offer. The candidate who has met the LUMS admission criteria, has accepted the admission offer and the requisite terms and conditions.

It is a report which shows admission status against each of the applicants in the particular admission-cycle and details of their programs and Roll # etc.

This account type shows breakup of the Advance Fee charged via Bolt-On process

Membership or affiliation with organizations or associations

Alumni are defined as individuals who have completed requirements for a degree programme at LUMS.

A LUMS identity card given to alumni for access across campus and to avail discount offers at major retail outlets and eateries across Pakistan.

Alumni are defined as individuals who have completed requirements for a degree programme at LUMS. 

Information and records pertaining to graduates of SSL, including contact details and programme information.

Amount of total donation

Announcements are used to inform users, such as students and instructors, about important course-related updates, deadlines, or other relevant information.

A person who applies and successfully submits his/her admission application through the LUMS Online Admission system.

The name of the person who is applying for the admission

Information related to the candidate's job application, such as the job position applied for, date of application, application status, referral source, and related communications.

A purchase requisition is an internal document used within an organization to request the purchase of goods or services. And it approves from HoD

The intended use or goal for the donation.

An Asset ID is a unique identifier assigned to an asset for tracking purposes. A Barcode is a machine-readable code representing the Asset ID, often used for quick scanning and inventory management

A unique number which is systematically generated against asset for its identification.

The specific day on which information of any particular item/asset is entered in the system

The technical person who is responsible to resolve the query

This field is used to mention cheque numbers/voucher# for the purpose of bank reconciliations.

Assignment Title refers to the name or identifier given to an assignment, which helps students and instructors identify the task.

Assignments data typically refers to the structured details related to tasks or assessments that instructors assign to students. These assignments are integral to course management, grading, and student performance tracking.

The total number of attendees at the event.

An attribute is a quality or characteristic given to a person, group, or some other thing.

An external or LUMS' student who takes a course without the benefit of a grade, credit or certification.

Available typically refers to the data related to the availability status of various content, such as assignments, quizzes, or other learning resources.

The applicant is required to provide details about any awards they have won.

An award that normally requires full-time course work of at least four years but not more than six years for all undergraduate programmes except BA-LLB. For a five-year BA-LLB degree, maximum allowed completion time is seven years.

Verification of the candidate's background and references, including background check results, reference feedback, and employment verification.

Receivable/Payable amount in the student's zambeel account

A balance sheet is a financial statement that provides a snapshot of a company's financial position at a specific point in time.

It is a key which specifies the type of the supplier/customer's bank account, such as savings or checking etc. 

Information related to an employee’s banking account, including the bank name, account number, and branch details, typically used for salary transfers.

This field represents 5 digit bank code in SAP

In SAP, Bank Payment CMS (Cash Management Services) refers to a comprehensive set of tools and functionalities designed to manage and automate bank payments, cash flows, and related financial transactions. SAP's Cash Management Services help organizations to efficiently handle their liquidity, optimize cash positions, and ensure accurate and timely payments to vendors, employees, and other stakeholders.

Bank Reconciliation in SAP refers to the process of comparing and matching the financial transactions recorded in the organization's internal accounting records (General Ledger) with those reflected in the bank statements. 

Amount that has been deposited in the bank in PKR.

A System Generated pattern pasted on the asset (which is previously created in system profile)

It is a group posting number generated by the system during daily SAP/Zambeel integration process 

Beginning Date typically refers to the date when an announcement starts or is made accessible to students.

Process use to create bulk voucher against the outstanding dues available of all student's Zambeel account in specific Term .

Issuing individual vouchers and in bulk

Process use to create voucher for single student only.

Terms for which voucher needs to be generated

Specified Term for which voucher needs to be generated.

Unique sequence number generated by voucher

Specific identifier number while generating fee vouchers in bulk

Bona-fide letter is a certificate which is issued by the University to students, which could include details pertaining to their admitted/graduation year, adherence to discipline, level of study, major field of study, medium of instruction and CGPA/SGPA as required by different officials i.e. recruiters, higher education institutions, funding organizations and for visa purpose etc.

A student who is/was pursuing a degree programme at LUMS and has never been dismissed on disciplinary grounds.

A catalogue record is a standardised entry of a book in a database that is accessible to the users. It helps library users in selecting their required resources. It includes elements such as title, author, year, publisher, status, summary, etc. 

This is information related to a book record that is used for office records. It may include the vendor’s name, purchase order number, price, etc., along with all the information in the front-end record. 

Detail regarding  the images and associations that represent and distinguish a product or service in the marketplace. Eg, HP, Lenovo, DELL, etc

Name of the company of which an asset is procured, e.g, laptop  (Lenovo) etc.

A Budget Allocation File typically refers to a file used to upload or allocate budget amounts to various budget objects (such as cost centers, fund centers, or funded programs) within the Funds Management (FM) or Controlling (CO) modules. 

Address associated with the individual's business or professional activities.

An organizational unit that represents a specific area of operations or responsibilities within a company

City where the individual's business activities are conducted

Country where the individual's business activities are conducted

State or province where the individual's business activities are conducted

This field represents company code e.g. LUMS

It is an application engine which calculates the tuition fee and related waivers for the selected programs in a particular semester. 

Refers to the data structure used to manage events, schedules, or important dates associated with courses, workspaces, or users.

Email address provided by the institution's campus

Roll numbers are usually issued at the beginning of a student's enrollment though they might change if a student transfers to a different school within the LUMS. Further Roll number present the Admit/Graduation year and admitted school code.

The roll number of the student at LUMS.

It’s a process to cancel any fee voucher

Data about the candidate's personal and professional background. This encompasses their name, contact details, resume, cover letter, qualifications, work experience, skills, and other relevant personal information.

It is category of the programs e.g undergraduate, graduate, postgraduate etc. 

The required career level for the job (e.g., Entry-level, Mid-level, Senior).

The URL of the company’s career page where job opportunities are listed.

A repository which is maintained in Student Information System (Zambeel) to view all courses and related information

A set of numbers (code) assigned by the system admin against any item

Category description containing detail description of the asset

It refers to the type of categories of  any particular asset.

Category name is assigned  to any asset, eg AVDV = Audio/Video Devices

Professional certifications or qualifications obtained by the individual.

Cumulative Grade Point Average, representing the student’s overall academic performance.

Sum of all grade points divided by total credit hours attempted. 

Outstanding charges on student's Zambeel account in the previous semester.

It’s a waiver granted to certain batches of undergrad programs due to transition in the fee model from a bucket of 12-20CHs to a-per-credit-hour fee model.

Donor's city.

The city in which the company is located, auto-populated based on the selected country.

The city where the job is located.

The city where the student resides.

The number of students enrolled in a class.

The year in which student will be graduating

Student's Admit or graduating year

Class requisites are the criteria that students need to fulfill to qualify for enrollment in a course. These criteria may include prerequisites (courses that must be completed before enrollment), corequisites (courses that must be taken concurrently), the requirement to be enrolled in a particular program or plan, and specific student academic levels.

It is a list of students in a course along with their academic program and plan details.

It is a navigation that shows student's clearance against specific department.

The date on which doc has been cleared/knocked-off e.g. payment against invoice payable

A reversal doc generated in SAP when a normal doc. is reversed in the system. 

Closing Stock means Stock in Hand at the time 30 June of current FY.

A closed activity that is not active at this moment.

A digital set of numbers assigned as an identity of each item/asset maintained in system (SAP)

A unique set of numbers that identifies a specific asset/object in the database system

Commitment Items are key elements within the Funds Management (FM) module used to classify and control budgetary commitments and expenditures. They represent specific financial transactions or categories of transactions, such as expenses, revenues, or reserves, that impact the budget

A functional group of expenditures and revenues within a financial management (FM) area

A detailed log of all interactions with the candidate, including written communications (such as emails, interview invitations, and follow-up messages) and documented records of phone calls and meetings.

A unique code assigned to the company within the system, updated as needed.

The date on which the company was founded.

The legal name of the company.

Company that is onboarded by CSO After due diligence for collaboration, recruitment, or other professional engagements, identified by a unique code and maintained with specific details about its operations, contact persons, and sector.

The entity hosting or organizing the event.

It is a process for vetting refund requests of those students whose admissions have either been cancelled by LUMS or they have withdrawn from the univeristy. 

Admission offer made to an applicant where s/he is yet to meet the stipulated conditions for the confirmation of admission.

Details about the confirmation of an employee's appointment, covering confirmation date, probation period completion, and feedback provided.

Identifier for the constituent associated with the gift.

Consultancy is defined as an activity that a member of LUMS community carries out within or related to his or her professional field through which expertise is exchanged against some consideration with an external organization i.e. client. Work is classified as consultancy when: 1. The project involves purchase of the existing skills, knowledge and expertise of University staff and equipment by a client; and 2. The client expects to own the intellectual property (IP) arising from the paid consultancy and also expects complete confidentiality on the part of the University. Consultancy work normally includes short-term investigations.

User's LUMS email iD

Donor's geographical area or region.

Phone/Cell numbers used to reach prospects or customers for marketing purposes

The first contact number provided for the point of contact.

The second contact number provided for the point of contact.

The third contact number provided for the point of contact.

Details about extending an employee's contract, covering extension duration, new contract terms, reasons for extension, and approval dates.

Details about extending an employee's contract, covering extension duration, new contract terms, reasons for extension, and approval dates

Conversation refers to a communication thread, often used for discussions, messaging, or interaction between users within a site.

A department or organizational unit that allocates business activity costs to a budget

Cost Center represents budget source of internal department.

Donor's country.

The country in which the company is located, auto-populated based on the internet library.

The country where the job is located.

The country where the student resides.

A unit of teaching that normally lasts one semester, is led by one or more instructors and has a fixed number of students. It is typically described in course catalogue. Courses can contain multiple components such as lecture, recitation, tutorial, lab etc.

A course taken without the benefit of a grade, credit or certification. The purpose is self-enrichment and academic exploration only.

Taking a course without the benefit of a grade, credit or certification

A comprehensive list detailing the programmes offered by Summer School

A repository which is maintained in Student Information System (Zambeel) to view all courses and related information.

A broad classification or grouping of courses 

Course Enrollment refers to the relationship between users and specific courses, tracking which users are enrolled and what roles they have within those courses. 

Course enrolment is the process of adding/dropping/swapping of courses each semester within the pre-defined enrolment phases using Student Information System (Zambeel).

Categorized collections of courses organized by streams or professional verticals, focusing on specific areas of study

Course Information refers to details about a specific course, including its title, description, instructor, term, and other attributes that define and organize the course within the system.

The number of credit hours that each student takes in a regular semester. The University defines the programme and level wise requirements for minimum/ maximum credit hours in a semester.

The presentation of a specific course or set of courses during a SSL, including details such as course titles and  descriptions

A course outline is a document detailing essential aspects of a course, including the course title, code, and instructor information. It provides a course description, prerequisites, objectives, and learning outcomes. The outline lists required texts and materials, a detailed course schedule, assessment methods, and the grading scale. It also covers course policies on attendance, participation, and academic integrity, as well as available support services. Communication guidelines and accessibility information are included to ensure clear expectations and structure for students and instructors.

Documentation related to COVID-19 vaccination or testing status, covering vaccination dates, types of vaccines received, test results, and test dates

Billing ID use to generate vouchers for SOP violation fines

Generation of fee voucher

Refers to the data structure that tracks the creation of new sites, typically associated with worksites, courses, projects.

Created by refers to the user or entity that initiated or created specific content, assignments, or records within the system.

Created by refers to the user who initially created a particular resource.

Date on which the query is generated by the end user.

Creation Date refers to the date and time when a specific record, such as a course, site, or any other related entity, was created in the system.

Typically refers to the timestamp that records when Worksite is created.

Worksite Creator User ID

A unit of measuring educational CREDIT, usually based on the number of contact hours per week throughout a semester. “A credit hour means teaching a theory course for 50 minutes each week throughout the semester. One credit hour in laboratory or practical work/project would require lab contact of 03 hours per week throughout the semester”.

Successfully transferred credits of courses taken by a student at any other university during an exchange/visiting semester.

Credits refer to the value assigned to a course or site that represents the amount of credit or workload associated with that course.

Recognition of attendance and performance in an instructional activity (course or programme) that a student is given credit to meet the requirements of a degree.

A single course which is offered with two or more course codes for the relevant areas. A student may register for the course with only one prefix that is pertinent to his major/minor field of study. The course will count towards the chosen area for the duration of the programme.

Marked as yes if alum is CSS officer

Sum of all grade points divided by total credit hours attempted.

Currency in which the gift is made.

Present residential address of the individual

City of residence of the individual

Country of residence of the individual

State or province of residence of the individual

The person responsible for managing or maintaining the company's data within the system.

Customer Master Data refers to a centralized repository of information about a company's customers. It serves as a comprehensive record that contains key details and attributes related to each customer, enabling organizations to manage their relationships, transactions, and interactions with customers effectively

Refers to fields that store specific date-related information, such as the creation date, event dates, term dates, or other timestamp-related data. 

The date on which the company's information was added to the database.

Due date for any related action or payment.

Date Received refers to the timestamp indicating when a communication was received by the recipient.

The last date by which applications must be submitted.

The Dean of School brings together all aspects of the student experience. He is responsible for overseeing the curriculum, especially the aspects related to general education, as well as all non-curricular components of student life.

The dean of the school is the academic and administrative head of all departments within a School (i.e. MGSHSS, SBASSE, SAHSOL, SDSB) with the responsibilities of faculty hiring, implementing academic policies & standards, overseeing the budget and other administrative functions.

The dean of student affairs is responsible for the student well-being and experience at the university including the extra-curricular activities.

The students are placed on the Dean’s Honour list upon successful completion of at least 32 credit hours in a year and attaining cumulative GPA of 3.60 or above.

An award conferred by LUMS at the time of graduation, as official recognition, for the successful completion of a programme of study.

Degree before convocation may be issued prior to graduation to the students who have completed all the degree requirements for their programme and their name has been approved in the faculty plenary.

The department within the company where the job is located.

University's division into  specific area of activity, eg in case of LUMS, IST, REDC, RO, etc

The department chair is responsible for delivery of effective curriculum, facilities management and related services in an academic department. This person provides a key communication link between the administration and the departmental faculty.

It refers to a department whose asset is going out through gate pass.

Derivation refers to the process of automatically determining certain data fields based on predefined rules and relationships.

It is text/explanation of the Item Types

Refers to fields that store textual descriptions related to sites, events, or other entities. 

The job title or position of the point of contact within the company.

The job title or position of the point of contact.

Specific information pertaining to a separate bank account, typically including the name of the bank and the associated account number. These details are commonly required for financial transactions, such as payments, transfers, or deposits, and ensure accurate processing and allocation of funds.

Difference between the recorded amount in RE and SAP systems.

Disposal of an asset refers to the process of removing a fixed asset from the company's asset register due to various reasons such as sale, scrapping, donation, or transfer. Disposal transactions in SAP are essential for accurately reflecting the changes in the company's asset portfolio and maintaining compliance with accounting standards and regulations

Donor identification number.

A degree that requires advance work beyond the master’s level, including the preparation and defence of a dissertation based on original research, or the planning and execution of an original project demonstrating substantial artistic or scholarly achievement.

The amount is calculated for deduction from the outward payment

Document currency is the currency used in a financial transaction

The date on which particular SAP doc has been generated

Is a note or explanation that applies to the entire document, not just specific line items

A sequential number generated by the system against each document type in each financial year. 

A key that categorizes accounting documents and distinguishes between business transactions

List of documents needed for verification and employment, such as identity proof, address proof, educational certificates, experience letters, and other documentation.

Donors are defined as indivisuals or organizations who have made donations to LUMS

Name of the donor as it appears in publications.

An additional major chosen by a student in the junior/senior year of study, subject to availability of seats and fulfilment of requirements. In order to complete a double major degree a student is required to complete at least 160 credit hours.

The process of dropping a course/class that a student is enrolled in within the stipulated period.

Dropbox refers to a repository or tool where users can submit assignments, files, or other resources visible to instructor.

A student who leaves the university prior to completion of degree. Following conditions apply: 1. Un-authorized withdrawals; 2. University withdrawal; 3. Administrative Withdrawals.

Due typically refers to the data related to deadlines or due dates for assignments, quizzes, assessments, or other course activities.

Query resolution deadline

Due Date refers to the deadline by which students are expected to complete and submit assignments, quizzes, or other course activities.

Voucher payment deadline

Editor refers to the text editor tool integrated within the system that allows users to create, edit, and format content such as announcements, assignments, messages, or resources.

Information about the candidate's educational background, covering degrees obtained, institutions attended, graduation dates, and relevant certifications.

Electronic mail address used for communication and correspondence with prospects or customers

Donor's phone number.

Email Archive refers to the storage of sent and received emails related to site communications, ensuring records are kept for future reference or compliance.

The email address of the point of contact.

The official email address provided to the student by LUMS.

The email address of the company’s point of contact.

It's a unique identifier assigned to the LUMS's Students in Zambeel.  EMPL ID is typically used internally within the LUMS' departments.

It's a unique identifier assigned to the LUMS's Students.  EMPL ID is typically used internally within the LUMS's departments.

This is unique ID assigned to each new student in zambeel upon transfer of his/her profile in zambeel from the Admission System.

Data on employee attendance, covering check-in/out times, leave records, and attendance anomalies.

A unique ID of U niversityaniversity's Employe for identification.e, Eg E1234U

Records of any disciplinary actions taken against an employee, including details of incidents, actions taken, warnings issued, and resolutions.

Records of all leaves taken by the employee, including types of leave, duration, approval status, and remaining leave balances.

Comprehensive data on an employee's personal details, covering name, address, contact information, emergency contacts, and demographic data

Information about employee relations and grievance handling, such as complaints received, investigations conducted, resolutions, and follow-up actions.

Information related to an employee's retirement, including retirement date, benefits, and transition process.

This scholarship is given to the LUMS employees after their admission in the executive programs 

A 50% waiver given to LUMS's employees on their tuition fee.

Details of the organization's scholarship policy for employees, covering eligibility criteria, application process, benefits, and obligations.

Ending Date typically refers to the date when an announcement ends or is made inaccessible to students.

Details of employee engagement activities and programs, covering surveys, feedback, participation in events, and engagement scores.

The process to register for courses in a semester.

Enrolled In typically refers to the relationship between users and the sites or courses they are enrolled in.

An undergraduate, graduate or postgraduate student who is pursuing a degree at LUMS and is enrolled in a particular semester/academic year will be considered as an enrolled student.

The number of credit hours a student is enrolled in a specific academic term.

Enrollment Status refers to the data that tracks the current status of a user's enrollment in a site or course.

The date on which doc has been entered

The scheduled end time of the event.

A unique identifier assigned to each event.

The scheduled start time of the event.

The title or name of the event.

Refers to the categorization of various events such as assignments, due dates, course meetings, or other occurrences.

A record of an event organized or hosted by CSO, tracked with an event ID, including details like title, description, start and end times, and attendance.

Excess of payment or waiver in student's Zambeel account.

Courses offered for professionals by Rausing Executive Development Centre (REDC) at LUMS.

Details about the candidate's professional experience, including previous job titles, companies worked for, job responsibilities, and duration of employment

This section outlines the professional experience of the individual, detailing past and current job roles, duration of these roles, professional responsibilities, and achievements.

External Tool refers to third-party tools or services integrated into Sakai to provide additional functionality like content creation, collaboration, or assessment.

Activities outside of the academic curriculum that the student participates in.

Extracurricular activities or involvement outside of academic or professional pursuits.

Activities undertaken by students that fall outside the realm of the normal curriculum of school or university education.

The Facebook profile URL of the company or point of contact.

The Faculty Card/Staff/RA/TA/Guest Smart Card data includes essential details for identification and access control, such as Name, Encoded ID, Badge Type, CNIC, Designation, Title, Employee Code, and Department. It also captures location information (Building, City, Country, Office) and contact details (Phone, Email). Additional data includes Gender, Blood Group, Badge ID, Issue Codes, and status indicators like Print, Activate, Deactivate, and Entry Status, ensuring effective management and secure access for all personnel.

Course instructor evaluation is the process of assessing the performance and effectiveness of a course instructor, typically through student feedback. This evaluation focuses on teaching quality, communication skills, course organization, the instructor's method of delivering course content, and their ability to engage and support students, aiming to improve instructional methods and enhance the learning experience.

Specific to academic institutions, records of faculty leave, including types of leave, duration, reasons, and approval status.

Faculty members who are responsible for planning, directing and undertaking academic teaching only, research only or both teaching and research at LUMS. A faculty member can also hold an administrative position as designated by the University. Only adjunct faculty members are counted as part-time faculty members. This includes: vice-chancellor, Deans, professors, heads of academic departments, associate professors, assistant professors, teaching fellows, research fellows or postdoctoral researchers, adjunct, visiting faculty members who contribute to teaching or research or both at your university for a minimum period of at least three months.

“Faculty Workload” refers to all faculty activities that contribute to the accomplishment of School related activities and responsibilities: research/creative activity, teaching and service.

This T-Code is used to view the student ledger in SAP which includes all the transactions pertaining to the particular student ID.

A document represents combined fee of all 3 semesters falling in the ambit of one academic/financial year

Componenets of fee bill/voucher

An undergraduate, graduate or postgraduate student who is paying fee (irrespective of fee source) to the University in a particular semester/academic year will be considered as a fee paying student.

It is issued for each specific semester

A fee voucher is a document issued to the students, detailing the fees they are required to pay for a particular academic term or semester. The fee voucher typically includes information about the tuition fees, hostel fees as well as waivers.

A fee waiver is a form of financial aid made by LUMS to a student on a need/merit basis.

A waiver given to a student on hostel fee.

A waiver given to a student on tuition fee.

The pre-defined charges for educational and other related services by the University.

This T-code is used for deleting banking data/IBAN of the customers/students for the sake of entering new IBAN

Deliverables refer to tangible outcomes, results, or outputs that are expected to be produced or achieved within a specified timeframe. These may include research reports, data sets, analyses, prototypes, publications, presentations, or any other materials or artifacts resulting from the research process. Deliverables serve as measurable milestones that demonstrate progress and contribute to the overall objectives of the research project.

A final examination is a graded instrument given to students at the end of a course offered in a semester. 

Final Score refers to the data that captures the final grade or score assigned to a user for an activity (e.g., assignments, quizzes, or other assessments). This represents the official grade after any adjustments or revisions.

A student who has been permanently separated from the programme based on academic performance and is not eligible to apply for readmission.

Need based monetary support to a student to help pay tuition, fees and other educational expenses. This can include loans, grants, scholarships.

Financial support from University's side to students for paying LUMS Fee which needs to be returned after graduation.

Need based monetary support to a student to help pay tuition, fees and other educational expenses. This can include loans, grants, scholarships. 

Financial award is any grant or scholarship, loan, or paid employment offered to help or encourage a student. Such aid is usually provided by various sources such as federal and state agencies, foundations, corporations, donor organizations or University.

Financial Management in SAP encompasses various modules and functionalities aimed at managing an organization's financial resources effectively. SAP offers a suite of solutions to support financial planning, accounting, controlling, reporting, and analysis. 

Financial year related to the action or payment.

This account type shows breakup of fines charged e.g. Incorrect Parking Fine, Smoking Fine etc. 

User's first name.

A Fixed Asset Register is a comprehensive record or ledger that contains detailed information about an organization's fixed assets. Fixed assets, also known as property, plant, and equipment (PP&E), are tangible assets with a useful life of more than one accounting period and are used in the production or supply of goods and services.

For typically refers to the association of announcements.

For typically refers to the association of Test n Quiz.

An applicant who is not a Pakistani citizen and does not hold a Pakistani passport/NICOP/CNIC. Applicants holding dual nationality out of which one is Pakistani are not considered as foreign national.

A course which student can freely choose to fulfil overall degree requirements. The requirements for free electives vary across degree programmes.

Typically refers to the periodicity or recurrence of events or tasks.

An undergraduate student in the 1st year of university study. At LUMS, student levels are categorized according to the number of credits earned during their academic career. The level of student remains freshman if the earned credits are within 1 - 30 credit hour range.

From typically refers to the sender of messages or communications such as emails, announcements, or forum posts.

The pre-university educational qualification or level achieved by the student (e.g., FSC, O-level)

Number of students who have taken full course load of 12 credit hours for undergraduate and 6 credit hours for a graduate level academic programme in a given regular semester. Formula to calculate FTE in Undergraduate Programmes: (FTE = full-time headcount + (part-time headcount/(full credits i.e., 12/average of credit hours taken by part-time personnel)) Formula to calculate FTE Graduate Programmes: (FTE = full-time headcount + (part-time headcount/(full credits i.e., 06/average of credit hours taken by part-time personnel))

The complete name of the student, as per official records.

Full-time TA is a graduate from LUMS or any other HEC recognized University. A full-time TA must have a CGPA equal to or greater than 3.20. S/he can have a maximum workload of 40 hours per week. The contract for full-time Teaching Assistants is for ONE-year (renewed on semester basis) extendable to a maximum duration of TWO years.

A Fund Center is an organizational unit within the Funds Management module used to manage budgets and control expenditures.

Name of the fund to which the donation is allocated.

A Funded Program is a component   that is used to manage and track specific programs or projects that are funded by one or more sources. 

Gate Pass Created By User To Send Item Outside Organization for Repairing/Refilling Purpose. User Enter Item Description & Quantity. Procurement Officer call to vender  & Store will handover the items to Vender with approved Gate Pass. 

A System Generated  unique number of Gate Pass that allows someone to carry the asset outside the university's premises (Permission + Record)

A request generated on a paper to carry the asset or any equipment outside the university premisis. 

Biological sex of the individual, typically categorized as male, female, or other

The gender of the student (e.g., Male, Female, Non-binary).

It is a screen which re-generates the fee voucher of new admission cases manually after giving relevant inputs.

Execute the process to generate the fee voucher

Classification of the gift (e.g., cash, stock).

A gift is a voluntary transfer of money, property, or assets from an individual or entity to a recipient, often an organization or cause

Unique identifier for the gift.

A general ledger is a comprehensive record of a company's financial transactions over the lifetime of the organization.

The GL interface refers to the mechanism or process through which financial transactions from various sources are recorded and posted to the general ledger accounts of SAP through Zambeel integration.

Goods Receipt Note (GRN) is known as a "Goods Receipt" or "Goods Receipt Document." It's a critical part of the procurement process and is used to record the receipt of goods into inventory or a warehouse. When goods are received from a vendor or supplier, a Goods Receipt in SAP is created to confirm that the delivery matches the quantity and quality specified in the purchase order. 

Goods Issuance refers to the process of withdrawing or issuing goods from inventory or a warehouse for various purposes, such as production, sales, or internal consumption. It involves recording the transfer of goods from inventory to another location or department within the organization. Goods issuance is an essential part of inventory management and ensures accurate tracking of inventory movements and usage.

Approved Internal Material PR is used to Issue Inventory Items to Different Departments within Organization. Same Material Code should be used in PR as per Inventory Report. Material Issuance Should be Charged to Relevant Budget Source as mentioned in the PR.

An alphabet that indicates student's work quality and performance evaluation in a course e.g. A+ (Exceptional) and F (Fail) etc.

Grade refers to the score or evaluation assigned to a student’s work, such as assignments, quizzes, or other assessments.

The act of classifying something on a scale by quality, rank, size, or progression.

Someone who has successfully completed the degree programme requirements and has been awarded a degree.

A transcript printed on special transcript paper with security features, provided in a sealed and stamped envelope issued to students after completion of Graduaton from LUMS. 

A student in the final semester, enrolled in courses which confirms that s/he will be completing the required credit hours and graduation requirements for the respective degree programme.

Specific semester in which a student completes all the necessary requirements to complete their degree and officially graduate

The formal process of receiving a degree, often at a graduation ceremony.

This account type shows breakup of convocation charges, alumni card charges etc. 

The year in which a student completes all the degree requirements from LUMS and is eligible to convocate. In order to mark graduation year in Zambeel, the submission of Graduation Audit Form (GAF) and inclusion of name in the faculty plenary for that particular semester is requisite. Example: If a student completes all the degree requirements in Summer 2017, Fall 2017 or Spring 2018, the year of graduation will be marked as 2018 on the regular degree. On the transcript, the year of graduation for the Summer Semester may vary from the degree and will be according to the date when completion has been assigned to the student. Please also refer to definition of "Degree Before Convocation

Year in which the individual graduated from the institution

The year in which the student is expected to or has graduated.

Grant classification categorizes different types of grants based on their purpose, recipients, and scope

A grant type refers to various forms of financial/non-financial support provided by LUMS or external entities, including government agencies and private organizations, to facilitate research endeavors

The total earnings of an employee before any deductions such as taxes, social security, or other withholdings. It typically includes basic salary and allowances.

Details about a student's guardian, including their name, contact information, relationship to the student.

The information in this section is related to applicant's guardian.

Helpdesk GAS Ticket Summary is a concise overview of a support request submitted via the helpdeskgas@lums.edu.pk email. The summary includes essential details such as the ticket ID, date and time of submission, the requester's contact information, a brief description of the issue or request, priority level and current status. This summary ensures that all relevant information is easily accessible, enabling efficient tracking, resolution, and communication between the support team and the requester.

A unique number is assigned against each new query across the university, which is then designated to the concerned team / individual

The final decision on hiring a candidate, covering offer letter details, acceptance or rejection notes, hiring date, and the position offered.

Academic or professional honors received by the individual

Honours and awards can be given to student, faculty and staff by LUMS or external party as recognition of an outstanding achievement.

Billing ID use to generate hostel fee voucher only.

Billing ID use to generate  installment hostel fee voucher only.

This account type shows breakup of hostel fee and its relevant waivers

This account type shows breakup of hostel fines charged

This voucher is issued to the applicants who opts for the in-campus accomodation only

Billing ID use to generate a hostel fine vouchers

This field represents a 24 digit complete bank account #

ID typically refers to a unique identifier used to uniquely identify records in various tables (e.g., users, sites, tools, resources, etc.).

Student's unique code

In Progress status refers to the state indicating that a student is currently working on or has started an activity, such as an assignment, test, or quiz, but has not yet completed it.

A data type that stores information about an employee’s tax deductions, tax status, exemptions, and any other relevant tax-related details in the payroll system.

Industry associated with the donor or gift.

 "Instructor Email" refers to the storage of email addresses associated with instructors for communication, notifications, and course-related purposes.

Details about the instructor, including their qualifications, contact information, email, and areas of expertise

Instructor Information refers to the details of instructors assigned to courses or sites. It includes data about instructors, such as their names, contact details, and roles within the course.

Interest Rate is the rate set by central banks or monetary authorities to control the supply of money.

Personal interests or hobbies of the individual.

Sponsored research initiatives supported by LUMS

Internal Order represents budget source related to Grant Funds

The internship is an important practical experience allowing students the opportunity to synthesize their in-class academic learning with the real-world organizational practice. Internship can be a mandatory requirement for the completion of a degree at LUMS.

A student who was initially enrolled in another School/Major at LUMS and after following the University defined process is transferred to another School/Major.

Data regarding the interview and assessment process, including interview dates, interviewers, assessment scores, feedback, types of assessments, and test results.

Regular payments or deductions that occur in every payroll cycle, such as rent allowances or recurring deductions like loan repayments or insurance premiums

Information related to an employee’s banking account, including the bank name, account number, and branch details, is typically used for salary transfers

A data type that stores information about an employee’s tax deductions, tax status, exemptions, and any other relevant tax-related details in the payroll system

An inventory database is a centralized repository for all inventory data in an organization. 

This term refers to the company of whose product is available in the stock, eg. HP Laptop, DELL System, A4Tech Mouse, etc

A comprehensive details of a IT assets which can be retrieved from a specific system (SAP)

An inventory table is created for a new asset containing type and model of the asset procured. 

Inventory maps represent the blueprints for organizing and managing all the items LUMS owns. For examle the location of  IST assets stored in different warehouses.

Investments are differentiated by various characteristics such as the type of issuer, reference interest rate, and maturity.

An investment vendor is a party through which investors procures investment mandates.

An invoice is a commercial document issued by a seller to a buyer, indicating the products or services provided, the quantities, prices, and agreed-upon payment terms. It serves as a request for payment from the buyer for goods or services received.

Voucher generation date

Display of invoice/voucher

Unique voucher number

Amount invoiced to the donor in PKR.

Intellectual Property Rights (IPR) of a researcher. IP refers to creation promulgated by the human mind which are considered as a controllable resource and can be utilized to obtain future benefits e.g. patent, copyright, trademark etc.

Receivable/Payable amount in the student's zambeel account

Item code in a system  SAP for any adtional/ specific details or information regarding the  asset

This field represents grouping / sub-grouping of the data in Zambeel, similar to the GLs in SAP. 

A detailed description of the job responsibilities and expectations.

A detailed listing created by a company on the connect portal, describing available job opportunities, including position title, type, requirements, and application deadlines.

The working hours required for the job (e.g., 9 AM - 5 PM).

The title of the job being offered by the company.

The type of employment (e.g., Full-time, Part-time, Internship).

Joinable Sites refers to the list of sites that a user is eligible or permitted to join.

Joint major provides the richness of two undergraduate pre-defined joint major areas in which degree programmes are offered at LUMS. In order to complete a joint major degree a student is required to complete minimum 130 credit hours.

An undergraduate student in the third year of study at the University. The students are categorized according to the number of credits earned during their academic career at LUMS.

An academic period defined in the class schedule devoted to work or study for Laboratory work. (Lab session are usually scheduled to compliment lectures and have some required experimental work. Usually, labs have a percentage of the final grade allocated to them. However, labs are also offered as a separate graded course particularly for SBASSE students).

Phone Number

Language refers to a user's preferred language for the interface, ensuring that menus, labels, and system messages are displayed in the selected language.

Name of the company where the individual was most recently employed

Department or division within the last experience company where the individual worked.

Job title or position held by the individual in their last employment.

Industry sector in which the last experience company operates

Date and time of the user's last login to the system

Last Modified refers to the timestamp that records the date and time when a specific entity or content was last updated or modified.

User's last name.

Information on training and development programs for employees, covering courses attended, certifications earned, and training outcomes

Data related to employee learning and engagement activities, covering training programs, engagement initiatives, and participation records.

An authorized time out from studies for reasons such as ill health, extenuating circumstances or exchange programme.

A type of leave where an employee takes time off from work but is not paid for the period of absence. It may be granted for personal reasons or extended periods of illness.

An exposition of a given subject delivered before an audience or class, for the purpose of instruction.

A letter of recommendation is a document in which the writer assesses and provides the detail of the qualities, characteristics, and capabilities of the person being recommended in terms of that individual's ability to perform a particular task or function.

It is a line number generated by the system during daily SAP/Zambeel integration process 

Used to store and manage textual information related to business objects, such as student Roll # / Empl ID etc.

The LinkedIn profile URL of the company

LinkedIn professional networking platform

List All refers to a general table that stores records or metadata about various entities or components within the system, often for display purposes such as listing users, sites, tools, or other system objects.

The list of names of students graduating in a particular Academic year.

A list of student roll numbers who have applied for the job, updated as necessary.

A list of student roll numbers who attended the event, updated as necessary.

Identifier or label used to categorize or organize marketing data lists for easy reference and retrieval

A monetary amount paid to a student (with or without interest) which needs to be paid back within stipulated time frame.

Financial support from University's side to students for paying LUMS Fee which needs to be repaid after graduation. 

A loan is a type of disbursement to an employee from his/her fund balance which must be returned to the fund. A withdrawal is permanent drawing from the fund by the member meeting certain statutory requirements.

Billing ID use to generate  loan invoice.

Information about the placement and availability of a particular asset - both physically and in database (SAP)

Academic school or department within the institution

LUMS smartcard is the standard identification for the faculty, staff, students and alumni.

Primary area of study or specialization within the academic program

The primary field of study chosen by the student.

The principal field of study of a student at LUMS. 

Major/Plan and Double Major Allocation is the process through which students are assigned to their primary field of study within a university based on eligibility and departmental criteria, while Double Major Allocation involves an additional layer of assessment and planning to enable students to pursue two majors simultaneously, ensuring they can meet the academic requirements for both.

Major core curriculum is the set of common courses which are mandatory for a student pursuing a particular major.

The major elective curriculum is the set of common courses which are mandatory for a student pursuing a particular major.

Manage Participants refers to the data that tracks and manages the list of users enrolled in a site.

The individual or team responsible for managing the donor's account.

Individual or team responsible for managing the gift.

Current marital status of the individual, such as single, married, divorced, or widowed.

Marketing data is any information that is machine-readable and beneficial to marketing teams. It is collected from public and private sources, its mainly contact information of indivisuals or groups which LUMS reaches out for various purposes e.g. admissions / donations / events

It refers to the name of the asset, eg Laptop 450 G9 going out of the university.

A Material Code is a unique identifier assigned to a specific material or item in LUMS inventory or supply chain system.

A leave granted to an employee before and after childbirth, allowing the employee to recover and take care of the newborn. The duration and pay during this leave may vary by country or organization.

Time off granted to an employee due to illness or medical conditions, which may be paid or unpaid, depending on the organization’s policies and the employee’s leave balance.

Membership refers to the relationship between users and sites or groups, indicating which users are part of specific sites or groups. 

A waiver given to the specific students on tuition fee considering their excellent academic performance.

Merit scholarship is an award of Financial Aid to students who perform exceptionally well and maintain top position in their School as per policy and criteria defined by the University.

A midterm exam is a graded instrument near the middle of an academic semester.

Secondary area of study or specialization within the academic program

Study/qualify in a subsidiary subject which could be adjacent or distinct from the major stream of study. 

Study/qualify in a subsidiary subject which could be adjacent or distinct from the major stream of study. 

Cell phone number

The mobile phone number of the point of contact.

The student’s contact phone number.

The possible ways of making the payment against issued fee voucher.

Fee payment options

Modified refers to the data tracking of when a specific record, content, or entity (like assignments, sites, resources, dropbox) was last updated or changed.

Modified by refers to the user who last modified a resource.

Modified Date refers to the date and time when a specific entity (such as assignments, quizzes, resources, or other content) was last updated or edited.

Month when the action or payment is due.

My Current Sites refers to the data that tracks which sites a specific user is currently enrolled in or has access to.

Name refers to the field that stores the names of various entities such as users, sites, tools, or resources. It helps identify the entities and is a key component of descriptive data.

The name of the point of contact for the company

It is CNIC

LUMS Scholarship Programme to provide the talented yet financially challenged youth of Pakistan a chance to study at LUMS on full financial aid.

A permanent resident of Pakistan whose record is registered with National Database and Registration Authority (NADRA) and does not require a visa to enter Pakistan.

Citizenship or country of origin of the individual

Students who got low grades/failed in the Online classes during pandemic was awarded with this waiver, according to which they could file the petition for "No credit" against one or maximum 2 courses

The date when payment is due for an invoice, credit memo, or a student refund

This process ensures that all categories of students—newly admitted, visiting, and exchange is systematically integrated. This integration includes the students’ academic records, personal information-Biodata, and relevant details etc. are accurately recorded and managed into the institution's academic and administrative system.

Medals Sponsored by the National Management Foundation (NMF) are awarded to students on their performance on graduation from LUMS.

The number of vacancies available for the job.

Marked as yes if alum was a NOP scholar

LUMS Scholarship Programme to provide the talented yet financially challenged youth of Pakistan a chance to study at LUMS on full financial aid. 

It is a living allowance paid to each NOP students per semester

Notifications refers to system-generated alerts or messages sent to users to keep them informed about updates, activities, or system changes within courses or tools.

The number of LUMS alumni currently employed by the company.

The total number of employees working in the company.

Information about courses offered in a specific term. These details typically include the course code, course title, course capacity, course enrollment, credit hours, and instructor information.

A transcript printed on special transcript paper with security features, provided in a sealed and stamped envelope.

Open Date refers to the date and time when a specific course component, such as an assignment, quiz, or forum, becomes accessible to students.

A day planned for prospective students to get oriented with the university.

Opening Stock means Stock in Hand at the time 1st July of current FY.

Total amount related to the donor's transaction or pledge.

Donor lifecycle status (prospect, stewardship etc)

Options typically refers to the settings, configurations, or choices available for various tools, features, or entities such as assignments, discussions, or notifications.

Research dashboard to provide centralized digital interface to higher management and stakeholders with comprehensive visualizations and summaries of key metrics, data, and insights related to ongoing research activities. It offers an at-a-glance view of research paradigm, performance indicators, and relevant information, allowing users to monitor, analyze, and make informed decisions effectively. Research dashboards integrates data from multiple sources and can be customized to suit the specific needs and preferences of users and efficiency in research management and decision-making processes.

It is a controlling object used to accumulate costs and revenues for a specific project or task over a defined period, allowing organizations to track expenses and manage budgets effectively.

Organization group associated with the gift.

This section captures data related to the individual’s current employment and organizational environment, including information about the individual’s role, reporting structure, and organizational context.

Orientation is a period of time at the beginning of the academic career at LUMS, during which a variety of planned trainings, events and activities are conducted to orient and welcome new students.

Billing ID use to generate  library fine and graduation charges voucher.

Additional benefits provided by the company (e.g., Health Insurance, Bonuses).

It is a navigation that shows student's entire clearance against all the departments

Overview typically refers to data related to a high-level description or summary of a course, site, or section within the LMS.

Typically refers to the user or entity responsible for managing a specific worksite, resource, or entity.

This fee component is only charged to the BA-LLB studentS to get them registered with the Pakistan Bar Council.

PPI is an index of articles published in local research journals to which the library has subscribed. It provides bibliographical details about all the published articles in these journals. 

Parent term in a system refers to a main category under which several related (child) categories are available in terms of operations

The flexibility of completing a programme of study in a longer duration than the regular time specified by the University to complete that particular programme/degree. Applicable only, in case of students who for medical/beyond human control reasons, as verified by the University are unable to undertake full-time load.

Part-time TA is a LUMS graduate level active student or a graduate from any other HEC recognized University. The student must have a CGPA equal to or greater than 3.20. S/he can have a maximum workload of 20 hours per week. Part-time (internal) graduate TAs require an active, full-time student status.

A standardized dataset containing critical and foundational information about a patient, used to ensure accurate identification, continuity of care, and effective communication among doctors. This profile includes patient type, patient’s campus ID or employee code, visit date, visit time, self or family member relation, blood group, guardian contact, and Covid-19 vaccination status. 

A dataset that encompasses metrics and information related to the accommodation services provided to the student in a hostel within LUMS. This includes continuous number of days stay, and recent off-campus break dates.

A detailed dataset encompassing the personal information and unique identifiers of a patient, used primarily for accurate identification, personalized communication, and tailored care in Medical Center. This profile includes patient’s name, email address, gender, age, academic year/program, department, city, district, and province. 

A detailed record for a patient who has been placed under quarantine or isolation facility at LUMS due to exposure to a contagious disease or confirmed infection. This profile includes
doctor’s date and time of visit to quarantine/isolation facility, patient’s date of admission in quarantine/isolation, patient’s reason of admission to quarantine/isolation, patient’s vitals during quarantine/isolation, patient’s date of release from quarantine/isolation, and place of quarantine/isolation.

A set of key physiological measurements that provide critical information about a patient's basic bodily functions. These measurements are essential indicators of a patient’s health status and are used to monitor, diagnose, and manage medical conditions. These include patient’s blood pressure, body temperature, pulse, Peripheral Capillary Oxygen Saturation (SPO2), blood sugar level, and respiratory rate.

A library patron is a person who can access library resources and services. All the LUMS community members (students, faculty, adjunct faculty RA, TA, administrative staff, etc.), including alumni and external library members, are patrons/users of the library. Depending upon the privileges, they can make use of the physical or electronic resources and services of the library. 

This account type shows breakup of the particular semester's fee into installments.

A Payable Invoice refers to an invoice received from a vendor or supplier for goods or services provided, which is yet to be paid. It is a critical document in the procure-to-pay process and serves as a formal request for payment from the vendor.

Last date for submission of fee voucher

Method used for the gift payment (e.g., check, credit card).

Indicator which flags any transaction for payment run.

Information required for processing payroll, such as salary details, bank account information, tax deductions, benefits, and allowances

Amount pending from the donor in PKR.

Document used for evaluating an employee's performance, covering performance metrics, feedback from managers, goals, and areas for improvement

A plan to improve an employee's performance, covering performance issues, improvement goals, timelines, and progress reviews.

Permanent or long-term residential address of the individual

City of residence of the individual

Country of residence of the individual

State or province of residence of the individual

Permissions define the access control settings, determining what users can view, edit, or perform actions on various resources or tools within the system.

 "Permissions" define the access rights and privileges assigned to users or roles within sites, courses, or resources.

It's a unique identifier assigned to the LUMS's Students.  EMPL ID is typically used internally within the LUMS's departments.

Basic personal information of the employee, such as full name, address, contact information, date of birth, gender, and marital status.

A waiver given to all PhD students on tuition fee. 

A waiver given to all PhD students on registration fee. 

A type of leave that allows employees to pursue a PhD, with an obligation to return and serve the organization for a set period after completing the degree.

A Full-time faculty member, under whom the students are admitted into a PhD programme and is associated with the research area most relevant to the student’s interest.

The contact phone number of the point of contact.

Plagiarism is the use of the intellectual work of other people, without acknowledgement, and the act or representing the ideas or discoveries of another as one’s own in written work submitted for assessment. Plagiarism could lead to strict disciplinary action against the individual.

Amount pledged by the donor in Pakistani Rupees (PKR).

A pledge is a formal commitment or promise made by a donor to provide a specific amount of financial support to an organization or cause

The primary contact person representing the company.

The primary individual representing a company communications with CSO, with details including their name, designation, and contact information.

Website that can only be accessed by University students and staff and provides a range of personalized tools and information.

Information about the job position, including job title, description, department, reporting manager, location, and requirements.

The date on which SAP doc has been posted

A process which refunds any excess balance to the withdrawal students

Donor's postal or ZIP code.

The date on which SAP doc has been posted

To enter the loan in the system, so that impact can be seen in student account

A specific month of the financial year which is manually opened/closed by the GL Team and relevant SAP docs are posted in it. 

An automatic sequential number generated by the system during SAP/Zambeel integration process

The requirements that must be met, in order to be eligible to enroll in a course. This may include passed course, registration in a specific programme or plan, specified academic level or academic standing.

Billing ID use to generate  pre-conversion invoice.

Preferences refers to user-specific settings that allow customization of their experience within the system. This includes notification settings, time zones, language preferences, and site display options.

It is a repository of news articles gathered from local English dailies (Dawn, The News, The Nation, and Business Recorder). These press clippings cover a wide range of topics based on the subjects relevant to the courses being offered at LUMS and selected by the library. 

it refers to the charges of previous semesters which are over/under 16CHs in Undergrad and 6CHs in Grad programs.

The first nationality attained by an individual regardless of birthplace.

Level of ticket resolution urgency which is set by the helpdesk team lead

Information about extending an employee's probation period, including extension duration, reasons for extension, and approval details.

It is a report which shows status of the processing fee vouchers in the particular admission-cycle and details of the payments received in lieu. 

This section focuses on the individual’s educational background, collecting information about academic institutions attended, degrees earned, and years of graduation.

The detailed information about user which can be viewed and edited after logging in

A brief detail about any asset, explaining its specifications.

A brief introduction of a particular item/asset

Percentage of completion of an indivisual alumn

A Profit and Loss (P&L) statement, also known as an income statement or statement of operations, is a financial report that summarizes the revenues, costs, and expenses incurred during a specific period, typically a fiscal quarter or year

A management-oriented organizational unit e.g. a department/school that helps companies analyze and control costs and revenues.

A "profit center" is a branch or division of a company that is treated as a separate unit for the purposes of calculating its profitability

A comprehensive curriculum leading to an academic degree, such as BSc,MBA, PhD etc.

Academic program or degree pursued by the individual

The academic program in which the student is enrolled (e.g., BSc, MBA).

Expected amount of the gift.

In case of IT systems, it defines the characteristics of a particular IT asset. Eg, RAM=16GB, DDR4 etc

In case of IT system, usually this property is added  to further clarify the Property 1. It offers more details and specifications in continuation of Property 1 

The name of potential customers or clients who have shown interest in a product or service

A candidate who is interested in studying at LUMS.

A Provident Fund is a government-backed, tax-exempt savings scheme where employees and employers contribute a portion of the salary for future financial security.

A Provident Fund is a Defined Contribution Plan in which a pre-defined amount is funded by both employers and employees. In a DC plan, employees bear the risk of loss of investment.

A Publications Dashboard is a digital tool designed to provide higher management, researchers and stakeholders with a centralized and comprehensive overview of the publication-related metrics, activities, and performance. This dashboard aggregates data from Scopus to offer visualizations and summaries of key publication metrics such as publication and citation counts, authorship, and journal ranking. It serves as a valuable resource for monitoring publication output, tracking research impact and informing strategic decision-making related to research dissemination and scholarly communication.

The current status of the fundraising opportunity (e.g., active, closed).

The donor's commitment regarding the gift.

Refers to the number of units on gate pass.

Quarter of the year when the action or payment is due.

A quiz is a brief assessment used in education and similar fields to measure growth in knowledge, abilities and skills. Quizzes can be taken during any teaching session of a course for students’ assessment about the topic being covered in the session and are usually a graded component of the course. Quizzes can be announced/un-announced.

A research assistant/associate is a researcher employed, often on a temporary contract, by LUMS for the purpose of assisting in academic research. Assistant is usually a junior level position whereas, Associate is an experienced researcher.

This fee component is charged to EMBA, MBA & MS-SDSB programs which covers the cost of different reading mertials provided to the student during their class sessions

Amount received from the donor in PKR.

Recitations are conducted to reinforce the concepts delivered in the lecture. Recitations supplement the course material, and are conducted in small groups for individualised engagement by teaching assistant (TA) or instructor.

A recon account typically refers to a reconciliation account, which is a general ledger account used to consolidate and summarize the balances of other related accounts.

The sequence of steps and processes in the recruitment cycle, from job posting and application screening to interview scheduling, assessment phases, and final selection.

Regular payments or deductions that occur in every payroll cycle, such as rent allowances or recurring deductions like loan repayments or insurance premiums.

This field represents term/semester code

A field that stores additional information for posting a transaction, e.g. term/semester code

It represents type of refund such as general, allowance, loan etc

It is a process which is followed by the applicants whose admissions have either been cancelled by LUMS or they have withdrawn from the univeristy. 

Geographical region associated with the gift.

Registrar Office (RO) is the custodian of LUMS student records and transcripts, degree progress and graduation audit, in addition to serving as a clearinghouse for course enrolment and other related activities e.g. assigning majors and swapping or changing them subsequently, posting of grades etc.RO also serves as the transparent implementer of approved University policies and functions as the secretariat to University Committees.

Any additional notes or comments related to the company.

Name of the person who has raised the query

Research can be defined as an activity involving a creative programme of systematic investigation which:1. Typically carries on for a considerable period; 2. Involves potential innovation and risk. With research, it is not possible to predict whether a given objective can be achieved; 3. Leads to publicly verifiable outcomes that are open to peer appraisal; and 4. may be initiated by a research proposal and funded by a sponsor.

The research category denotes the classification of research projects into primary and sub-categories based on their focus, methodology, or field of study. Primary categories represent overarching themes or disciplines, while sub-categories provide more specific classifications within those themes, facilitating organization and navigation of research initiatives.

It is a book allowance paid to high need NOP students per semester

Resources refers to the files, links, or other content that are made available for users within a site. 

Return on Investment (ROI) is a financial metric used to evaluate the efficiency or profitability of an investment. It measures the amount of return on an investment relative to the investment's cost. ROI is commonly used to compare the profitability of different investments and to assess the performance of an investment.

Reversal of the Clearance process already executed

Role refers to the function or position a user holds within a site, such as instructor, student, or teaching assistant.

Roll numbers are usually issued at the beginning of a student's enrollment at LUMS. Further Roll number presents the Admission/Graduation year and admitted program's code.

A unique identifier assigned to each student by LUMS.

Unique identification number assigned to students for administrative purposes

It is a Roll number confirguration screen

Roster refers to the list of enrolled users (students, instructors, etc.) associated with a specific course site. This data definition typically stores information about who is enrolled in the site and their roles.

The implementation of a process using an execution engine, which turns into an actual working process.

Unique combination of alphanumeric given to program before execution.

Specific date on which Integration process is executed

Execute the process

A leave granted to employees, primarily for professional growth, such as conducting research or improving instructional methods, with the obligation to return and serve the organization afterward.

The compensation offered for the job.

Saved by typically refers to the user who has saved or modified a particular resource, such as assignments, syllabus, or other content.

Sum of all grade points divided by total credit hours attempted in the particular stream/major of study which includes major cores, major electives and relevant free electives. 

Sum of all grade points divided by total credit hours attempted in the particular stream/major of study which includes major cores, major electives and relevant free electives.

Scheme or plan related to the gift.

The academic division or school within LUMS to which the student belongs.

The name of the school at LUMS where an applicant is admitted.

Score refers to the data related to the grading or scoring of activities such as assignments, quizzes, or assessments.

Section refers to a subgroup within a course or site, typically used to organize students, activities, or content into smaller, manageable units such as modules, groups, or sections.

The sector in which the company operates (e.g., Technology, Finance).

This account type shows breakup of refundable amount taken from the student at the time of Admission.

It is a division of a company for financial reporting and a collection of records in a data segment.

At LUMS each semester consists of 16 weeks, comprising 15 teaching weeks including reading and review period and a final examination week.

Each semester is of 16 weeks duration, comprising 15 teaching weeks including reading and review period and a final examination week. 

A semester is a specific academic term used to divide the academic year into manageable periods for organizing coursework and assessments.

Fee component charged per semester to each active student.

A waiver given to a student on registration fee. 

Withdrawal of a student from the semester on his/her own will following a formal procedure.

Withdrawal request of a student from the semester on his/her own will following a formal procedure. 

A group meeting in which participants and trainer/faculty discuss information on a chosen topic. Senior (4th Year Student): An undergraduate student in the final year of university study. The students are categorized according to the number of credits earned during their academic career at LUMS

Senior project (Sproj) is a collaborative task that may be taken in the senior year according to the requirements specified for a particular academic programme.

If CGPA of the student remains below 2.0 for two consecutive regular semesters (Fall and Spring), then s/he will be separated from the programme.

A System Generated number (which is previously created in system profile) against any asset

It is a sequential number in  the Asset Inventory Sheet.

Network on which program process is run.

Sum of all grade points divided by total credit hours attempted in a particular semester.

Refers to a workspace where course materials, activities, and resources are organized for instructors and students.

https://helpdesklums.lums.edu.pk/

Site Info refers to metadata and descriptive data about a site. This typically includes details such as the site name, description, term, creator, and other key information that helps describe and manage the site.

Typically refers to a feature or functionality that displays a user's accessible sites, such as courses, projects, or groups.

Site Name refers to the designated name of a site, which typically represents a course, project, or collaborative space. It is used to identify and differentiate sites within the LMS.

Sites refers to virtual spaces or environments created for courses, projects, or collaborative work. Each site organizes tools, resources, and users for specific purposes, such as instructional delivery, project management, or communication.

Size typically refers to the storage size or capacity of resources, files, or entities stored within the system.

Size typically refers to the measurement or dimension of certain resources like files or uploads.

A card used for access and identification within the organization, including card number, issuance date, expiration date, and access permissions.

This fee component is only charged to the MBA students for a 2 weeks immersion session before the start of regular classes.

An undergraduate student in the 2nd year of university study. The students are categorized according to the number of credits earned during their academic career at LUMS.

It is an indicator which is mapped with a specific GL and it is tagged with the SAP customers to post its transactions in the specific GL

This section captures information related to the sponsorship and invoicing for the program, including details about the programme, the sponsor, and the objectives of attending the programme.

This fee is only charged to the SSE undergrad students pertaining to their lab expenses.

Fee component charged to each SBASSE undergraduate active students only.

A waiver given to a student on SSE fee. 

Staff and Faculty Data encompasses essential information about employees within an organization, such as their Employee ID, Name, Department, Designation, Employee Category, Email Address, and Mobile Number. Additionally, it captures details about their vehicles, including Registration Number, Vehicle Type, Maker, Model, Color, and Parking Category. The data also records the parking permit issue dates, specifying the period from the start date to the end date. 

Donor's state or province.

Current state of the query, eg, onhold, pending, resolved etc.

Status field refers to the current state or condition of Test n Quiz.

Status field refers to the current state or condition of an item, such as an assignment, forum, or other course-related elements. This helps track the progression, availability, or completion of these items.

Status refers to the condition or current state of an entity, such as a site, user, or enrollment.

Refers to the state or condition of an entity. It is used to represent whether the entity is active, inactive (published, unpublished)

Records of any changes in the employee's employment status, including promotions, demotions, transfers, and changes in job roles or departments.

The current status of the company's onboarding process with the institution.

The level of attention or management given to the donor (e.g., basic, standard, premium).

Stock issued means Items Issued during the year.

A stock movement report typically refers to a document that details the changes in inventory levels over a specific period of time within a business or organization.

Stock Received means Items Received during the year.

An individual who is pursuing an undergraduate, graduate or postgraduate degree at LUMS.

Tab for issuance/cancellation of voucher

The student clearance process refers to the procedure in which students have fulfilled all academic, financial, administrative, and other requirements before they are allowed to graduate or withdraw. 

The Student Data set includes key information such as student roll number, name, programme, student level, category, email address, and mobile number. It also covers vehicle details like registration number, vehicle type, maker, model, color, and parking category, along with parking permit issue dates. This concise data set facilitates efficient management of student records and vehicle registrations.

An award conferred by LUMS at the time of graduation, as official recognition, for the successful completion of a programme of study

A "student ID" typically refers to a unique identifier assigned to each student by an educational institution

A student loan is an agreement between a student and a lender to borrow money to pay for education and related fees. The student then repays the loan without  interest after they finish their education and start working.

A "student loan agreement" is a legally binding document between a borrower (typically a student) and a lender

The term "student loan amount" refers to the total sum of money borrowed through a student loan to pay for educational expenses.

Loans from University to help university students pay their living and study costs.

It is a report which shows status of the vouchers issued to each applicant in the particular admission-cycle and details of the payments received in lieu. 

Data that includes a student's personal details such as name, date of birth, contact information, address, and identification numbers etc.

An individual who is pursuing an undergraduate, graduate or postgraduate degree at LUMS.  whether enrolled or on leave in a particular semester/academic year.

A Student Recovery File in the context of educational institutions typically refers to a record or system used to track and manage outstanding balances owed by students. This could include tuition fees, library fines, accommodation costs, or any other charges that students have incurred and have yet to pay

Application form student fill out at the time of graduation providing detail related to their security refund

checkbox indicating whether the individual is a current student or an alumnus of LUMS

The Student/Alumni Card is an identification and access management tool used in educational institutions, featuring details such as Name, Encoded ID, Badge Type, CNIC, Programme Name, Hostel Building, Room Number, School Name, City, Country, Campus ID, Email, Gender, Badge ID, Issue Codes, and status indicators like Print, Activate, Deactivate, and Entry Status. This card ensures secure access to campus facilities and services, helping manage and authenticate the identity of students and alumni.

Subcategory is the further classification of an asset which defines its specifications. For example if we say Computer, the sub category will be LAptop, LCD, Desktop system, etc

A detail maintained by the system admin about the sub category

A category that is a subdivision of a larger category.

A code manually assigned by a person to keep a track of the stored inventory items in the system, eg Laptop = LAPT, etc

Subcontracting involves the delegation of specific tasks, projects, or responsibilities by one organization or person (the contractor) to another organization or person (the subcontractor), typically in exchange for a predetermined amount of compensation. This arrangement allows LUMS to outsource certain aspects of a project while retaining overall control and accountability. The subcontractor is tasked with completing the designated work according to agreed-upon terms, specifications, and timelines.

A type of leave that allows employees to pursue a PhD, with an obligation to return and serve the organization for a set period after completing the degree

A leave granted to employees, primarily for professional growth, such as conducting research or improving instructional methods, with the obligation to return and serve the organization afterward

There are multiple store locations are exist in organization. We can run in/out inventory report for specific store by giving different parameters.

Title of the query, eg: "Profile Update"

Subject typically refers to the topic or title associated with various entities such as course content, announcements, discussions, or messages.

Subject refers to the title or header of various communication entities such as emails, announcements, and other notifications.

Submit Date refers to the date and time when a user submits an assignment, quiz, or any other activity that requires submission.

Submitted typically refers to the data related to Test n Quizzes that have been submitted by users.

It's a unique identifier assigned to the LUMS's Students.  EMPL ID is typically used internally within the LUMS's departments.

Roll numbers are usually issued at the beginning of a student's enrollment though they might change if a student transfers to a different school within the LUMS. Further Roll number present the Admit/Graduation year and admitted school code.

This fee component is only charged to the MBA students for a 2 weeks immersion session before the start of regular classes.

Syllabus refers to the structure or content that outlines the structure of a course, including important details like course objectives, schedule, readings, assignments, and other important information for students.

The intended candidates for the job posting (e.g., Graduates, Alumni).

Teaching Assistant is an active student of graduate level at the University or an externally hired alumnus/graduate. S/he provides teaching support and is responsible to grade, monitor/invigilate, lead labs and/or discussion sessions, recitations and tutorials. A TA is required to work during specified office hours in order to provide assistance to the students. His/her work assignments are carried out under the close supervision of course instructor Exchange, visiting or auditing students are not eligible for this position.

This field represents a specific semester 

Term typically refers to an academic period or session during which a course or worksite is active.

Rrefers to an academic period or session during which a course or worksite is active.

Test & Quizzes refer to structured assessments used to evaluate students' understanding of course material. These can include multiple-choice questions, essays, or other types of assessments.

Used to store and manage textual information related to business objects, such as sales documents, customer master data, and material master data

The name of the extracurricular activity.

A unique ID gernerated for each applicant at the time of creating an application in the admission system.

Portion of a multi-part pledge or payment (e.g., Tranche 1 of 3).

The transcript is an inventory of the courses taken, grades obtained, CGPA and credit hours earned by a student throughout his/her academic career.

A student who was initially enrolled in another accredited institution and after following the University defined process is admitted to LUMS.

Indicates whether the job requires travel.

A trial balance is a financial report that lists the balances of all general ledger accounts at a specific point in time

Billing ID use to generate Tuition for Student Group.

It is an application engine which calculates the tuition fee and related waivers as per the enrollment for each student in a particular semester. 

Main fee component charged per semester in lieu of teaching services.

A waiver given to a student on tuition fee. 

Billing ID use to generate Tuition invoice only.

Billing ID to generate combine tuition and hostel fee voucher.

Billing ID use to generate Bolt-on voucher.

Billing ID use to generate specific group fee voucher.

A worksite type could be "course," "project".

Type or category of the gift.

The classification of the company based on its operations (e.g., Private, Public, Non-profit).

Withdrawal of a student from the University/Semester on his/her own will but without following a formal procedure.

International students who study at LUMS for one/two semesters according to the terms and conditions defined for a bi-lateral exchange programme. The exchange programme must be academic in nature and acknowledged by a formal agreement through LUMS.

LUMS students who go abroad to study for one/two semesters according to the terms and conditions defined for a bi-lateral exchange programme. The exchange programme must be academic in nature and acknowledged by a formal agreement through LUMS. The international exchange programme must be between LUMS and a university, NOT between LUMS and a company OR corporation.

A student pursuing a Bachelor’s level or equivalent degree at LUMS. This includes programmes designed to provide intermediate academic and/or professional knowledge, skills and competencies leading to a first tertiary degree or equivalent qualification.

A transcript printed on special transcript paper with security features, provided in a sealed and stamped envelope issued to students after completion of Graduation from LUMS. 

Undergraduate TA is an active undergraduate student at LUMS, who can take a maximum workload of 20 hours per week. The minimum cumulative GPA available in Zambeel must be equal to or greater than 3.2 (Candidates having semester GPA greater than 3.2 and Cumulative GPA less than 3.2 cannot be considered for TA-ship). An Undergraduate TA’s responsibility is to provide assistance and mark minor course instruments (e.g. quizzes, MCQs, Lab reports etc.) as assigned by the course instructor and/or TA. However, s/he is not eligible to upload marks in Zambeel and invigilate examinations. S/he can sit through the class upon the discretion of course instructor and nature of the course. An undergraduate TA should not have any Disciplinary Committee decision against him/her for violation of the university rules and regulations. Exchange, visiting or auditing students are not eligible for this position.

Refers to one particular asset mention on the gate pass.

This account type shows breakup of Tuition Fee, Semester Registration, SSE Fee, Reading Material and their relevant waivers/loan etc. 

University Academic Honours are bestowed as recognition of outstanding academic achievement and to further encourage sound scholarship. They are awarded to every undergraduate student attaining the required proficiency. For some awards, students also receive certificates.

A university academic and convocation timeline is a schedule that outlines key academic dates and events throughout the academic year. This includes the start and end of semesters, exam periods, holidays, and the convocation ceremony, which is the official graduation event where degrees are conferred to students.

The core curriculum is the set of common courses required to be successfully completed by all undergraduate students irrespective of their allocated major.

Days when Administrative and Academic Offices are closed.

Withdrawal of a student from the University on his/her own will following a formal procedure. This could be categorized as withdrawal from programme prior to or after the commencement of classes.

A transcript with a watermark “unofficial” and without the signature of the Registrar. It is not provided in a sealed and stamped envelope. In case an official transcript is opened, and the seal is broken, then it should also be treated as unofficial.

The process of creating a new user in the system against which the assets allocation or other information will be assigned.

Date and time when the user account was created

A unique number to identify any individual in an organization/company

A screen that requires a username and a password to login to the system. New users can also join on the same page through "New User Signup"

Name of the person who posts the document in the system

Current status of the user, such as active, inactive, or alumni

This field shows validity of the IBAN 

Vice Chancellor is the chief executive of the university for both academic and administrative affairs.

Vendor Master Data refers to a central repository of information about the vendors or suppliers with whom a company conducts business. It serves as a comprehensive record containing key details and attributes related to each vendor, enabling organizations to manage their procurement processes, payments, and relationships with vendors effectively. 

It is a process for vetting refund requests of those students whose admissions have either been cancelled by LUMS or they have withdrawn from the university. 

It’s a screen which shows details of student's semester wise breakup of charges/paymnets/fines/waivers

Option to view the donor's record.

A student who takes courses at LUMS after due University defined  process on fulfilment of admission requirements.

A voucher number is a unique identifier assigned to a specific voucher, against which the student makes the payment. This number helps track and manage the voucher's usage and ensures that it is valid and not used more than once.

Refers to students who have achieved a lower GPA/CGPA during their degree at LUMS

The official website of the company.

These codes are flags which contain the tax rate and calculation formula as per the prevalent tax law.

These codes are flags which contain the tax rate and calculation formula as per the prevalent tax law.

The amount on which the withholding tax is to be applied and hence deducted from the outward payment

The amount on which the withholding tax is to be applied and hence deducted from the outward payment

A Withholding Tax Report is a document that provides a summary of withholding tax deductions made by a company during a specific period. Withholding tax, also known as retention tax, is a tax deducted at the source of income, usually by the payer, and remitted to the government on behalf of the payee.

A Withholding Tax Report is a document that provides a summary of withholding tax deductions made by a company during a specific period. Withholding tax, also known as retention tax, is a tax deducted at the source of income, usually by the payer, and remitted to the government on behalf of the payee.

These are the taxes which are to be deducted from outward payments, as per prevalent tax laws

these are the taxes which are to be deducted from outward payments, as per prevalent tax laws

These are the taxes which are to be deducted from outward payments, as per prevalent tax laws

It is gender based scholarship given to the female students of SDSB Grad programs

A gender based 50% scholarship given to MBA, EMBA and MS-SDSB female students on their tuition fee.

Refers to the functionality for creating and managing course sites or project sites, which are called "worksites." These worksites contain resources, tools, and settings specific to courses or collaborative activities.

The year in which an admitted student joins the degree programme. The students at LUMS joins the degree programme in either of the regular semesters of that particular academic year i.e., Fall OR Spring. Example: The Academic Year 2017-2018 at LUMS comprises two regular semesters, the Fall 2017 & Spring 2018. If a student joins the programme in Fall 2017-2018 or *Spring 2017-2018 (*only in case of transfer students), the academic year of admission will be 2017.

The year in which a student completes all the degree requirements from LUMS and is eligible to convocate. In order to mark graduation year in Zambeel, the submission of Graduation Audit Form (GAF) and inclusion of name in the faculty plenary for that particular semester is requisite. Example: If a student completes all the degree requirements in Summer 2017, Fall 2017 or Spring 2018, the year of graduation will be marked as 2018 on the regular degree. On the transcript, the year of graduation for the Summer Semester may vary from the degree and will be according to the date when completion has been assigned to the student. Please also refer to definition of "Degree Before Convocation

The required or preferred years of experience for the job.

Donor's email address.

In SAP, this report provides details of loan and withdrawal requests submitted by the employees.